Brandt Heating & Plumbing GmbH, 15 employees
A family-run SHK firm busy with service, bathrooms and heat pumps, losing evenings to quotes, funding paperwork and time sheets.
How it works
- Check the numbers. Each step shows the hours your company spends on it per week. Click a number to change it, or set it to 0 if the step does not exist for you.
- Insert building blocks. Click a coloured block in a step. Below it you read in plain words what the AI would do there and what stays with your people. The shadow under the step shrinks.
- Read the result. The dark bar at the bottom shows the key figures; the full calculation with cost, return and a curve is below the departments.
Block colours show how you get it:
A dashed box means no building block exists yet.
Where AI helps most here
Start with what saves the most. Many blocks run on the same platform (e.g. one AI workplace for the office): you buy it once, and every further step only needs configuring.
Biggest single levers
Packages: many steps in one go
Link copied. It holds all your settings, nothing is stored on a server.
The company from above
Each building is a department. Its height shows how much work happens there, each window is a recurring task, and the shadow on the ground is the manual work. Click a building to open it. Windows light up where AI helps, and the shadow gets shorter.
Office: Enquiry & Quote
12 steps, 64 h per week
Enquiry intake
- Answer phone callsOffice clerk h/week
- Sort emails and web enquiriesOffice clerk h/week
- Create customer recordOffice clerk h/week
- Agree site visit datesOffice clerk h/week
Survey & quote
- On-site survey and measuringMaster h/week
- Calculate quote itemsMaster h/week
- Write quote textsOffice clerk h/week
- Follow up open quotesOffice clerk h/week
Heating replacement advice
- Advise on heating replacement (GEG, options)Master h/week
Funding (BEG)
- Check funding eligibilityMaster h/week
- Prepare BEG application dataOffice clerk h/week
- Compile funding proofs after installOffice clerk h/week
Office: Billing & Admin
14 steps, 53 h per week
Order to invoice
- Confirm order and open jobOffice clerk h/week
- Enter time sheets and material slipsOffice clerk h/week
- Write final invoiceOffice clerk h/week
- Payment matching and dunningOffice clerk h/week
Purchasing & accounting
- Compare wholesaler prices and orderOffice clerk h/week
- Check and book supplier invoicesOffice clerk h/week
- Assign supplier invoices to jobsOffice clerk h/week
- Prepare documents for tax advisorOffice clerk h/week
- Liquidity checkMaster h/week
People & compliance
- Prepare payroll and attendanceOffice clerk h/week
- Apprentice paperwork and reportsMaster h/week
- Job ads and applicationsMaster h/week
- Safety instructions and proofsMaster h/week
- Data protection and IT adminMaster h/week
Service & Emergency
12 steps, 150 h per week
Maintenance contracts
- Plan service dates for contractsOffice clerk h/week
- Do boiler / heat pump serviceFitter h/weekHands-on work, AI can hardly help
- Write service protocolFitter h/week
- Invoice and renew contractsOffice clerk h/week
Faults & emergency
- Take fault call and triageOffice clerk h/week
- Look up error codes and manualsFitter h/week
- Repair on siteFitter h/weekHands-on work, AI can hardly help
- Source spare partsFitter h/week
- Coordinate on-call dutyMaster h/week
Customer relations
- Answer customer follow-up questionsOffice clerk h/week
- Handle complaints and warranty claimsMaster h/week
- Review requests and repliesOffice clerk h/week
Construction Sites
11 steps, 198 h per week
Bathroom renovation
- Coordinate trades and datesSite manager h/week
- Install bathroomFitter h/weekHands-on work, AI can hardly help
- Photo documentation of siteFitter h/week
- Handle change ordersSite manager h/week
- Handover protocolSite manager h/week
Heat pump projects
- Heat load calculation and designMaster h/week
- Install heat pumpFitter h/weekHands-on work, AI can hardly help
- Commissioning protocol and portalsFitter h/week
Job preparation
- Daily crew planningMaster h/week
- Pick materials per jobFitter h/weekHands-on work, AI can hardly help
- Training apprentices on siteFitter h/weekHands-on work, AI can hardly help
Warehouse & Vehicles
5 steps, 52 h per week
Stock
- Receive goods and check delivery notesFitter h/week
- Stock counting and reorderingFitter h/week
- Restock service vehiclesFitter h/weekHands-on work, AI can hardly help
Vehicles & tools
- Vehicle checks and inspectionsMaster h/week
- Drive between sitesFitter h/weekHands-on work, AI can hardly help
Your calculation
Example calculation for orientation. Prices, hours and savings are estimates for a fictitious company, not an offer, a promise or advice. Your real figures depend on your processes, your software and the providers you choose.
Insert building blocks or a package to see the calculation.
What you put in
Click a row to see the individual building blocks.
What comes back
- Time saved
- Value of that time
The value is working time that becomes free for other work; it is not automatically lower wages. The curve counts the freed time from the first month on. All figures are rough estimates.
Parts list for your selection
| Block | Used in | Saves | Value per year | One-off | Monthly | Data | Risk of failure |
|---|
Every row shows the amount that goes into your calculation; the rows add up to the totals. Blocks on a platform (AI workplace, automation, transcription, accounting AI, ...) only cost their configuration; the platform itself appears once with its rollout and its seats or base fee (prices researched 2026). Stand-alone solutions use the middle of the catalog price band, scaled to the size of the company.
Assumptions and sources
Fictitious but typical firm: 1 owner-master, 1 further master/site manager, 8 journeymen, 2 apprentices, 2 office staff, 1 trainee clerk. Hours are estimates per week for the whole company, rounded, in a normal heating-season week; no hard study figures per step. Productive field work is deliberately large (about 60 percent of hours), including driving, and marked no_ai. Office and master hours reflect common complaints in the trade of 8 to 12 hours of weekly paperwork per person in management, GoBD-compliant invoicing, e-invoice receipt duty since 2025, BEG funding rules and DSGVO. Fachkräftemangel means the master often does office work in the evening, so master hours are partly overtime and not in the 40-hour week.