Families / AUTO

Everyday Automation & AI Micro-Tools

Small, low-effort automations that individual employees or a small team can set up in days — AI built into office software, no-code flows, AI-written scripts and macros, personal productivity helpers. Not large process automation (AGENT) or document pipelines (DOC).

Show its 28 use cases in the catalog

Intro & scope

Low-complexity, mostly commodity-to-mainstream use cases for ordinary employees and small IT teams: AI inside the tools people already use, small automated flows, AI-written scripts and personal productivity habits. Patterns: AUTO.OFFICE (AI features in mail, chat, spreadsheets and documents, AUTO-001..006), AUTO.FLOW (small trigger-based flows with an AI step, AUTO-007..016), AUTO.SCRIPT (AI-written macros, scripts, queries and rules, AUTO-017..021) and AUTO.PERSONAL (own assistants, prompt libraries, planning, voice and photo capture, tutoring, handover, AUTO-022..028).

Scope boundaries: - AUTO covers the personal or small-team level with no or little IT project; industrial-grade pipelines belong to DOC (document extraction, DOC-001, 008, 014), KNOW (enterprise retrieval), AGENT (autonomous agents) and CODE (professional software development). - AUTO-007 (filing attachments) and AUTO-008 (form entries to rows) are light flows; DOC-008 and DOC-003 are the full mailroom and form-processing versions. - AUTO-002, 003, 004 and 028 (mail, meeting, chat, absence) overlap in sources but differ in moment: thread, meeting, channel, leave; AUTO-024 plans the day from the same sources. - AUTO-001, 017, 018, 019 and 021 form a ladder from formula to macro, script, Power Query and regex; AUTO-020 is the IT-admin variant. - AUTO-022 (own assistant) vs AUTO-023 (prompt library) vs AUTO-027 (tutoring); KNOW-002 is the governed company-wide version. - AUTO-012 and AUTO-025 handle voice with personal data and default to path C for small firms and individuals (local transcription); AUTO-014 is the only member with limited AI Act risk (personalised mass mailing).

Overview

ID Title Pattern Maturity Path HW tier AI Act risk
AUTO-001 AI-written spreadsheet formulas & formula explanation (Excel/Sheets) AUTO.OFFICE commodity A HW1 minimal
AUTO-002 Email thread catch-up & in-client reply suggestions (Outlook/Gmail) AUTO.OFFICE commodity A HW2 minimal
AUTO-003 Meeting preparation briefs from mail, calendar & files AUTO.OFFICE mainstream A HW2 minimal
AUTO-004 Team chat & channel catch-up summaries (Teams/Slack) AUTO.OFFICE commodity A HW2 minimal
AUTO-005 Document version comparison & change summaries AUTO.OFFICE commodity A HW1 minimal
AUTO-006 Ad-hoc spreadsheet tidying (split/merge columns, normalise formats, AI fill) AUTO.OFFICE commodity A HW1 minimal
AUTO-007 Automatic filing & renaming of email attachments AUTO.FLOW mainstream B HW1 minimal
AUTO-008 Form & free-text submissions to spreadsheet rows AUTO.FLOW mainstream B HW1 minimal
AUTO-009 AI digest of news, feeds & notifications to a channel or mailbox AUTO.FLOW mainstream C HW1 minimal
AUTO-010 Automatic weekly team status updates from task & project tools AUTO.FLOW mainstream B HW2 minimal
AUTO-011 Approval & request flows with an AI pre-check AUTO.FLOW mainstream B HW2 minimal
AUTO-012 Voicemail & call-note transcription routed to email or ticket AUTO.FLOW mainstream C HW1 minimal
AUTO-013 Business card & contact capture into CRM or address book AUTO.FLOW mainstream A HW1 minimal
AUTO-014 AI-personalised mail merge & serial letters AUTO.FLOW mainstream B HW1 limited
AUTO-015 Recurring document generation from templates & data AUTO.FLOW mainstream B HW1 minimal
AUTO-016 Simple website & document change alerts with AI summary AUTO.FLOW mainstream A HW1 minimal
AUTO-017 AI-written macros (VBA, Office Scripts, Apps Script) AUTO.SCRIPT mainstream A HW2 minimal
AUTO-018 AI-written Python & PowerShell scripts for file and data chores AUTO.SCRIPT mainstream A HW2 minimal
AUTO-019 AI-assisted Power Query & data import transformations AUTO.SCRIPT mainstream A HW1 minimal
AUTO-020 IT admin scripting & configuration help for small IT teams AUTO.SCRIPT mainstream A HW2 minimal
AUTO-021 Regular expressions, text patterns & data validation rules by AI AUTO.SCRIPT commodity A HW1 minimal
AUTO-022 Self-built custom assistants for recurring tasks (custom GPTs, Copilot agents, Gems) AUTO.PERSONAL mainstream A HW1 minimal
AUTO-023 Personal & team prompt libraries and prompt templates AUTO.PERSONAL mainstream A HW1 minimal
AUTO-024 Daily planning & task extraction from mail, chat and notes AUTO.PERSONAL mainstream A HW1 minimal
AUTO-025 Voice memos to structured notes & tasks on the go AUTO.PERSONAL mainstream C HW1 minimal
AUTO-026 Whiteboard, screenshot & photo to editable text or table AUTO.PERSONAL commodity A HW1 minimal
AUTO-027 Software how-to help & on-the-job AI tutoring for office tools AUTO.PERSONAL mainstream A HW2 minimal
AUTO-028 Absence handover & back-from-leave catch-up summaries AUTO.PERSONAL mainstream A HW1 minimal

AI Act note: all members are minimal risk except AUTO-014 (limited, transparency duties for AI-generated mass communication). Keep a human review step before anything is sent or filed, and avoid feeding HR or personal decisions through these tools.

Shared stack

Common layers: the AI features already licensed (Microsoft 365 Copilot, Google Workspace Gemini, ChatGPT/Claude team plans with EU data residency and DPA), one low-code workflow engine (Power Automate, n8n or Zapier-class) with a human-approval step and run log, one OpenAI-compatible gateway (LiteLLM in front of a managed EU API or a local model) for flows, a shared prompt library (AUTO-023), and simple guardrails: no real personal data in prompts for path A tools without DPA, test with invented sample data, logs of what the flow sent.